* Other Duke resources includes staff salaries, equipment, copying, etc.

NOTE: The University requires that F&A costs be calculated on faculty effort and other contributed resources, and included in the cost-sharing totals unless this is unallowable by the sponsor. The rationale is as follows: If instead of contributing these resources, Duke had asked the sponsor to provide them, Duke would also have asked the sponsor to pay the associated F&A costs. The F&A costs which the University will not collect are considered part of the cost to Duke of supporting the project.

Filling Out the Request for Cost-sharing Form

If the sponsor requires cost-sharing, the proposal must be accompanied by a completed Request for Cost -sharing form when it is submitted to Research Support for review. The form is available in Windows and Macintosh formats. Or, a copy of the form may be obtained from your contact at Research Support.

For each type of cost-sharing, for each year of the project, the principal investigator should complete the worksheet section of the form and attach letters of commitment as described in the table above.

Required Endorsements

• Arts and Sciences: Department chair only
• School of Engineering: Department chair and dean
• Schools of Law and Divinity: dean only
• Schools of Business and the Environment: Business Manager and dean
• If more than one unit, including the School of Medicine, will be contributing faculty salary or other resources, the appropriate chairs and deans from each unit must sign the form.

  NOTE: Agencies which routinely require cost-sharing will provide budget forms with two columns, one for the request and one for Duke's contribution. If a form is not provided, the principal investigator should create a double-column budget clearly describing Duke's commitment by cost category.

  NOTE: Federal funds cannot be used to match other federal funds. Also, one source of funds, whether internal or third party, may not be used as a match more than once, nor used to meet more than one cost-sharing requirement.