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If another organization, a subrecipient, will be paid to conduct part
of the proposed project, a subaward is the most appropriate mechanism
for the transfer of funds if the following criteria apply:
- the funds are to be paid to another university
or business rather than to an individual.
- the subrecipient will contribute to the scholarly
or scientific conduct of the project as described in a statement of
work.
- conduct of the subrecipient's portion of the project
requires judgment, unique expertise, and original thought.
- the subrecipient does not provide identical services
to others as their primary business. Examples of identical services
include the fabrication or repair of equipment, data processing, and
routine analytical and testing services.
For every subaward, Duke must have a proposal from
the subrecipient which has been through an institutional review process
and authorized by the appropriate person at the recipient institution.
This proposal must include the following documents:
- a statement of work
- a corresponding budget and budget justification
- written confirmation of the institution's willingness
to participate in the project. It is critical that the confirmation
be signed by an institutional officer. A signature from the participating
principal investigator, a department chair, or dean will not suffice
to commit the institution. The institutional confirmation may be either
in the form of a letter to Research Support or a signed agency cover
sheet used as part of the subaward proposal.
- if required by the sponsor, the recipient institution
may need to provide certifications and representations.
When preparing the budget, include the total costs
of each subaward, including the recipient institution's fringe benefits
and Facilities and Administrative Costs, as a line item in the budget
proposal.
Subawards will be written and issued by Research Support when the award
is received.
Collaborative proposals are an alternate mechanism
for joint projects with other universities.
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