New : Simultaneous Submissions : Transfers : Resubmissions : Continuations : Competitive Renewals : Supplements : Collaborative : Subawards

New Applications
A new proposal is one being submitted to a given sponsor for the first time.

Simultaneous Submissions of a New Application
Some federal agencies will not review a proposal submitted simultaneously to another federal sponsor. Others will allow simultaneous submissions but each agency must be informed of the other agency or agencies looking at the proposal either with a cover letter or on the coverpage of the proposal. Each submission to a different agency must be submitted to Research Support with a completed Duke Proposal Approval Form and must undergo the same reviews as did the original proposal.

Award Transfers for a New Faculty Member
There are two basic mechanisms for transferring a new faculty member's funded projects to Duke. The entire award may be reissued to Duke or portions of the award may be transferred to Duke through a subcontract. For details, see Award Transfers under Spend It/Award Transfers & Closeout/PI Coming to Duke

Resubmissions
If a sponsor rejects a proposal, the principal investigator may use the feedback received from the reviewers to revise and resubmit the proposal. The resubmission is processed as if it were a new proposal. It must be submitted to Research Support with a completed Duke Proposal Approval Form and must undergo the same reviews as did the original proposal.
 
Continuations (Non-competitive Renewals)
Many sponsors fund multiple-year projects. Funds will usually be awarded one year at a time, based on availability, with the expectation that the entire project will be supported. Some sponsors require that the principal investigator submit a new proposal for each year of the project, even though all years were included in the original proposal. These continuation proposals will not be subject to competitive review as was the initial proposal.

The internal review process for continuations proposals is a streamlined version of the original review. Although the proposal must be approved by Research Support and must be submitted with a completed Duke Proposal Approval Form, institutional issues addressed at the time of the original proposal will not necessarily be revisited.

For example, if cost sharing commitments for each year were already made and documented, and if there are no changes in the resources committed, the original approval process for cost sharing will not need to be duplicated.

NIH has developed a required streamlined process for submitting most non-competitive renewals called Streamlined Noncompeting Award Process or SNAP.

Competitive Renewals
Federal agencies may fund a project for an extended period of time, dividing the project into discrete multiple-year blocks, each of which is subject to peer review. Within these multiple-year blocks it is not necessary for principal investigators to compete for each year's funding, although they may be required to submit continuation proposals.
Proposals for competitive renewals are subject to the same internal review and approval procedures as are new proposals.

Supplements
There are a number of federal programs which provide supplements to successful research projects in order to fund auxiliary programs, such as research experiences for undergraduates. Occasionally, a sponsor may have funds available to add to the budget of an already funded project. Proposals for supplements are subject to the same internal review and approval procedures as are new proposals.
         

Collaborative Proposals
A collaborative proposal should be used when investigators at two or more universities wish to work together on a project, but wish to receive separate funding directly from the sponsor. Each collaborator must submit a separate proposal.

• The proposals, which must have the same title, are linked by a cover letter which accompanies each proposal and asks that they be reviewed as a unit.
• Usually, the project description is the same in each proposal but the budgets, biosketches, other support pages and resources is specific to each participating institution.