The Duke Proposal Approval Form, or DPAF^*, is automatically generated by SPS^* with all the information that was gathered as the proposal data was entered.

Use this form to request an account code if a PI^* has been told of a pending award but has not received the official Notice of Award. The start-up stage of a project can be facilitated if a code is in place on the start date of the project.

Use this form if you wish to begin incurring expenses on a sponsored project prior to the start date of the award. Depending on the sponsor, this request may only require ORS^* approval or it may require approval from the sponsor.

Use this form to request an account code for external funds that require no financial reporting and are received through mechanisms other than the standard proposal and award process.

Create this form for each of the subcontractors listed on a proposal in SPS^* and send it to them. Upon creation, it will automatically populate the subcontrator's institutional information and the SPS^* information. Request that the project specific information be filled in by each subcontractor and signed by the subcontrator's authorized official. It should then be returned to the PI^* or Grant Manager and submitted to ORS^* with the subcontractor's statement of work, budget and budget justification.

If a sponsor does not provide a coversheet form, this example provides a guide for preparing your own with all the basic information ordinarily included in a proposal coversheet.

This is a sample memo with suggested language for requesting and documenting Special PI^* status approval by a Dean. It should be used for both PIs and co-PIs who do not have PI^* status automatically.

This is a required form if a proposal includes cost sharing or matching funds from the University. It documents who has committed to provide the funds at the time of proposal submission.