PROCEDURES: ROLES AND RESPONSIBILITIES

DEPT^*

:: Assures the PI^*/PD^* updates his/her COI^* form online, if it is not current

:: Requests that all co-PIs/co-PDs and senior personnel listed in the personnel roster submit or update COI^* forms online if they have not done so

:: All individuals who are required to submit an annual COI^* Disclosure form sign off on the final page of the DPAF^* indicating whether a real or potential COI^* exists for the work being proposed

ORS^*

:: AD/P^* reviews DPAF^*(s) and roster and verifies submission of COI^* form by PI^* prior to signoff

:: If a potential COI^* exists and/or if all required DPAF^* forms are not submitted with the proposal, AD/P^* contacts AD/C^* for review and follow up

:: AD/C^* secures the remaining DPAF^* signatures and reviews any real or potential COI^* to determine if it must be addressed prior to award

PROCEDURES: ROLES AND RESPONSIBILITIES FOR NEW AWARD

DEPT^*

:: In accordance with the New Award Notification Memo PI^*/PD^* checks to assure that s/he has a current COI^* form filed and approved

:: Checks to see that all co-PIs or co-PDs and senior personnel on the roster also have current COI^* forms filed and approved

:: As TBD positions are filled, sends names to AD/C^* and requests that new hires fill out COI^* forms if they meet the requirements above

ORS^*

:: AS^* reviews roster and verifies approved COI^* forms exist for all personnel listed

:: If TBD positions are listed in the award, file is transferred to the AD/C^* for follow-up

:: Within 120 days of award AD/C^* asks DEPT^* who has been hired and checks that they have filed COI^* forms if required

:: AD/C^* monitors COI^* forms to ensure approval and resolution if a conflict is disclosed

:: If a COI^* must be managed, reduced, or eliminated, AD/C^* works with the conflicted individual, PI^*, and the Campus COI^* Committee to address the conflict

:: If required (e.g., for NIH^*), AD/C^* notifies sponsor whether a COI^* has been managed, reduced, or eliminated

PROCEDURES: ROLES AND RESPONSIBILITIES FOR NON-COMPETING RENEWAL OF AN AWARD

ORS^*

:: AS^* processes award and submits the file to the AD/C^* for on-going monitoring

:: AD/C^* checks with SAP R/3^* for personnel changes and additions and verifies COI^* status

:: AD/C^* contacts individuals who are required to submit a COI^* form and have not done so

:: AD/C^* monitors forms to ensure approval and resolution if a conflict is disclosed

:: If required (e.g., for NIH^*), AD/C^* notifies sponsor whether a new COI^* has been managed, reduced, or eliminated

DOCUMENTATION: OFFICES OF RECORD

ORS^*

:: COI^* monitoring database with notes