PROCEDURES: ROLES AND RESPONSIBILITIES

ORS^*

:: If the sponsor approved budget includes costs that are normally unallowable, the AS^* requests a CAS^* Form(s)from the DEPT^*.

DEPT^*

:: Fills out the form(s), signs, and returns it to ORS^*

ORS^*

:: Approves or requests more documentation from the DEPT^*

:: Sends it on to OSP^* as part of the award packet

OSP^*

:: Enters the budget plan in SAP R/3^* including the approved G/L^* accounts

DOCUMENTATION: OFFICES OF RECORD

ORS^*

:: Keeps record of approval in award file

OSP^*

:: Keeps record of approval in award file

PROCEDURES: ROLES AND RESPONSIBILITIES

DEPT^*

:: PI^* decides that previously unbudgeted, unallowable items are necessary for the performance of the project
:: Prior to making the purchase, fills out a Request for Rebudgeting of Funds form
:: Signs and sends it to the ORS^*

ORS^*

:: Reviews for adequate justification
:: Notifies DEPT^* if sponsor approval is required

If sponsor approval is required...

If sponsor approval is not required...

DEPT^*

:: Prepares letter of request for sponsor

ORS^*

:: Reviews justification and approves if acceptable
:: Sends signed form to OSP^*

ORS^*

:: AD/P^* reviews and co-signs letter of request
:: If approval is given, signs the form and sends to OSP^* with sponsor's approval

OSP^*

:: Reviews to ensure adequate fund are available and approves
:: Modifies the SAP R/3^* budget plan to include the approved G/L^* account(s)
:: Notifies DEPT^* and ORS^*

DOCUMENTATION: OFFICES OF RECORD

ORS^*

:: Keeps record of approval in award file

OSP^*

:: Keeps record of approval in award file