PROCEDURES: ROLES AND RESPONSIBILITIES

DEPT^*

:: Sends a request letter to the dean or Provost, on behalf of the applicant

:: If PI^* status is granted, Provost or Dean's office forwards signed letter to the director of ORS^*

ORS^*

:: Reviews approval letter to determine if Special PI^* Status is provided for one specific project only or for all future projects

:: AD/C^* or AS^* checks to see if the applicant has a COI^* disclosure form on file for the current disclosure period

:: If not on file, AD/C^* or AS^* contacts the applicant and requests that he or she submit a COI^* disclosure form online

DEPT^*

:: If requested, the applicant completes the form and submits it for review

ORS^*

:: Upon receipt of a completed COI^* form, AD/C^* or AS^* changes the applicant's status in SPS^* and notifies the AD/P^*

DOCUMENTATION: OFFICES OF RECORD

ORS^*

:: Keeps record of approval

DEPT^*

:: Keeps record of approval

SPECIAL NOTES

If a funding mechanism is designed to support individual graduate students, such as NSF^*'s Doctoral Dissertation Improvement Program, an eligible faculty member, usually the student's advisor, must serve as the PI^* and the student is listed on the proposal as a co-PI^*.

Outside collaborators (i.e., Non-Duke) cannot be granted Special PI^* Status.