Office of the Vice Provost for Research

The Office of the Vice Provost for Research has overall responsibility for facilitating the research enterprise at Duke University. The Vice Provost for Research works closely with the Provost, his staff, and the Deans on research development and policy. The Vice Provost supervises the Office of Research Support (ORS) and manages the Instrumentation Fund. In addition, he participates in the management and allocation of research funds allocated by the Provost. He oversees campus-wide research planning efforts. This includes working with the Office of Science and Technology (OST) to encourage and support the development and marketing of Duke’s intellectual property.

Office of Research Support

ORS serves as the grants-and-contracts office for the campus (i.e., non-Medical Center) components of Duke University, with responsibility for all pre-award activities, as well as certain post-award activities, as detailed below. Broadly, its role is to facilitate the funding process by providing information on and assuring compliance with both sponsor and University policies and procedures. Specific functions include the following:

• Disseminating information about funding opportunities and funding trends.
• Presenting workshops on topics such as funding searches, proposal development, and electronic research administration.
• Coordinating Duke's submissions for institutionally limited funding opportunities.
• Reporting on Sponsored Research Activity at Duke
• Reviewing and approving all proposals for campus components, with the following exceptions: construction and endowment proposals, which are handled by the Office of Corporate and Foundation Relations (OCFR); and fellowship proposals, which do not require review or approval by any University office if the funds are awarded directly to an individual.
• Accepting grants and negotiating contracts on behalf of the University.
• Issuing subcontracts.
• Serving as the principal liaison between the University and its sponsors.
• Approving programmatic and budgetary changes to sponsored projects.
• Administering the Committee for the Use of Human Subjects in Non-medical Research.
• Working with the Vice Provost for Research and the Research Policy Committee to develop and implement research policies and procedures.

Addresses for the Office of Research Support

Central Phone Number: 919-684-3030
Central Fax Number: 919-684-2418

Mailing Address:
Office of Research Support
Duke University
Box 104010
Durham, NC 27708

Physical/Delivery Address:
Office of Research Support
Duke University
Suite 710 Erwin Square
2200 W. Main Street
Durham, NC 27705

Director's Office

Judith Dillon, CRA, Director
Phone: 919-681-8689
Fax: 919-684-2418
Email: judith.dillon@duke.edu
Office: 7124 Erwin Square

Monique Brown, RCC, Staff Assistant
Phone: 919-684-4769
Fax: 919-684-2418
Email: monique.brown@duke.edu
Office: 7100 Erwin Square

Heidi Huelsenbeck, Staff Assistant
Phone: 919-681-8685
Fax: 919-684-2418
Email: heidi.huelsenbeck@duke.edu
Office: 7100 Erwin Square

Grants & Contracts (including Compliance)

Keith Hurka-Owen, CRA, Associate Director
Contact for questions concerning contracts, subawards and transfers
Phone: 919-681-8687
Fax: 919-684-2418
Email: kpho@duke.edu
Office: 7127 Erwin Square

Steven Abels, CRA, RCC, Assistant Director
Contact for questions concerning conflicts of interest, effort reporting, subrecipient monitoring, and laser safety training
Phone: 919-681-8540
Fax: 919-684-2418
Email: steven.abels@duke.edu
Office: 7126 Erwin Square

Phillip Grosshans, CRA, RCC, Assistant Director
Contact for questions concerning foundations, corporations, non-profit entities and non-governmental organizations.
Phone: 919-681-5132
Fax: 919-684-2418
Email: phillipg@duke.edu
Office: 7123 Erwin Square

Susan Lasley, CRA, RCC, Assistant Director
Contact for questions concerning proposals and post-award changes for Arts & Sciences and Divinity
Phone: 919-681-8684
Fax: 919-684-2418
Email: slasley@duke.edu
Office: 7128 Erwin Square

Maria Scripa, CRA, RCC, Assistant Director
Contact for questions concerning proposals and post-award changes for the professional schools, the centers reporting to the Provost and University administrative units
Phone: 919-681-2461
Fax: 919-684-2418
Email: maria.scripa@duke.edu
Office: 7129 Erwin Square

Karolina Angell, RCC, Award & Compliance Specialist
Phone: 919-681-8619
Fax: 919-684-2418
Email: karolina.angell@duke.edu
Office: 7125 Erwin Square

Grants & Contacts Services to Researchers

• Provides pre-submission review of proposed projects for campus components, making sure that all institutional issues and sponsor guidelines have been addressed.
• Provides the institutional signature for all campus proposals, except building and endowment proposals.
• Accepts awards on behalf of the University and processes the documents.
• Conducts contract negotiations with federal and corporate sponsors.
• Issues subcontracts.
• Serves as the principal liaison between the University and sponsors.
• Approves programmatic and budgetary changes to sponsored projects.
• Maintains non-financial records including proposal and award documents.

Export Control

Mark Stomski, Director
Contact for questions about export control, and working with foreign nationals.
Phone: 919-668-2711
Fax: 919-684-2418
Email: mark.stomski@duke.edu
Office: 7122 Erwin Square

Export Control Services to Researchers

• Determine export license requirements, exceptions, and requirements
• Assist with the export of goods to foreign countries
• Screen parties against government debarred lists
• Provide advice on export requirements while traveling overseas, particularly laptops, technology, software, and hand carried items not for personal use
• Assist with contracts involving foreign parties to ensure compliant transfers of technology
• Provide guidance for the protection of controlled technology in the United States
• Submit application for licenses when required

Funding Opportunities

Carolyn Turner, CRA, Information Coordinator/ Funding Specialist
Contact for questions about specific funding programs, the Funding Alert newsletter, WWW-based funding search tools, and the ORS website.
Phone: 919-681-8693
Fax: 919-684-2418
Email: carolyn.strong.turner@duke.edu
Office: 7118 Erwin Square

Judith Andersson, Outreach Coordinator/Funding Specialist
Contact to schedule a funding search or for questions about ORS sponsored workshops.
Phone: 919-681-8925
Fax: 919-684-2418
Email: judith.andersson@duke.edu
Office: 7134 Erwin Square

Ken Macdonald, CRA, RCC, Institutional Communications Coordinator/Funding Specialist
Contact for institutionally restricted funding programs, and for questions about Duke University funding trends.
Phone: 919-681-5988
Fax: 919-684-2418
Email: kwmac@duke.edu
Office: 7116 Erwin Square

Funding Opportunities Services to Researchers

• Aids Duke campus-based faculty, staff and graduate students with identification of potential sources of funding for research and training. (Medical Center-based faculty, staff and students should contact the Funding Specialist for the School of Medicine).
• Disseminates current information about funding opportunities (memos, Funding Alert, monthly grant deadline listing in Duke Dialogue).
• Presents workshops for faculty and graduate students (e.g. identifying funding sources, proposal writing, communicating effectively with federal agencies).
• Coordinates Institutionally Limited Opportunities and other institutionally restricted opportunities (e.g. NEH Summer Stipend Fellowships, Packard Fellowships, Pew Scholars Program).
• Provides analysis of funding trends at Duke and nationally.
• Develops proposals for projects of special institutional interest.
• Upon request, assists faculty, staff, and graduate students with reviewing the text of a proposal.
• Maintains library of print and electronic funding information (e.g. guidelines, applications).

Human Protections Administration

Lorna Hicks, CIP, Director of Human Protections Administration
Phone: 919-681-8773
Fax: 919-684-2418
Email: lorna.hicks@duke.edu
Office: 7133 Erwin Square, Box 104010

Holly Williams-Stafford, Human Subjects Specialist
Phone: 919-681-8686
Fax: 919-684-2418
Email: holly.williams.stafford@duke.edu
Office: 7132 Erwin Square, Box 104010

Meg Lewis, Human Subjects Specialist
Phone: 919-668-1777
Fax: 919-684-2418
Email: mag.lev@duke.edu
Office: 7130 Erwin Square, Box 104010

Rebecca Harrell, Human Subjects Specialist
Phone: 919-684-4905
Fax: 919-684-2418
Email: rebecca.harrell@duke.edu
Office: 7131 Erwin Square, Box 104010

Human Protections Administration Services to Researchers

• pre-review of protocols
• review and approval of requests for exemption
• assistance interpreting the regulations
• discipline-specific presentations (undergraduate, graduate, and faculty)