The Office of Research Support publishes ORS News Notes to share information concerning proposal policy updates.

• June 27. Mandatory Use of the Sponsored Projects System
  New requirements from federal sponsors for effort and conflict of interest monitoring are converging to make it necessary for the Office of Research Support to gather a more complete set of information on all sponsored projects, both proposed and awarded. We gather and keep our data in the Sponsored Projects System (SPS) which has been in use at Duke since 1998. Until now, most of the data for campus proposals and awards has been entered into SPS by ORS staff in an abbreviated format.
  
  While this has been sufficient in the past it is no longer. As of
  July 1, 2007, campus departments will be required to use SPS to prepare and route for approval all proposals to all sponsors.
  
  There are benefits to be gained by departments from the use of SPS for proposal preparation. SPS holds all the University’s institutional data and business rules relevant to sponsored projects and connects to University enterprise data so that individual and departmental information consistently and automatically populates many of the required administrative parts of a proposal. Accurate budgets are easy to create because current fringe benefit rates and F&A rates are automatically calculated. Finally, SPS automatically routes completed proposals for all required approvals, eliminating the need for faxing or carrying proposals and Duke Proposal Approval forms around to collaborating departments for sign off.
  
  With the move to electronic submission via Grants.gov on the part of many federal sponsors, a number of campus departments have already made the transition to the use of SPS.
  
  Individual training and consultations for departments are also available. Please contact Keith Hurka-Owen by email or phone (681-8687) to discuss the possibilities. He will also assist you with setting up user accounts and departmental routing.

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Click here for the archive of ORS News Notes
The ORS New Notes archive includes information on the following:

• Previous NIH budget statement
• NIH, AHRQ, NIOSH, and CDC Announce Change in Standing Receipt Dates Beginning in January 2007
• RCC 2006 Continuing Education Training Module for PIs Announced on 8/16/06
• eSNAP Updates permit Electronic Submission of NIH Progress Reports

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Last updated, July 2, 2007.