Vice Provost for Research
Overview of ORS
Address
Director's Office • Contact Information
Grants & Contracts • Contact Information • Services
Funding Opportunities • Contact Information • Services
Human Protections Administration • Contact Information • Services
Organizational Chart
Workshop & Training Calendar
ORS Training Series • Competitive Proposal Preparation • Grants & Contracts Administration • Human Subjects (Re)Certification • Graduate Research Funding • Human Subjects Based Research • Locating Research Funding • Nuts & Bolts of NSF FastLane • Sponsored Programs System (SPS) Training Grant Managers Individual Consultations
Requesting Special Workshops
Additional Resources • Funding Resource Center • Funding Search Tutor • Proposal Writing Guides
Office of the Vice Provost for Research
Office of Corporate & Foundation Relations
Office of Federal Relations
Office of Sponsored Programs
Office of Corporate & Venture Development
Office of Research Administration (Duke University Medical Center)
Office of Postdoctoral Services
Office of the Vice Dean for Research (Duke University Medical Center)
Office of the Vice Dean for Basic Science (Duke University Medical Center)
Rates • F&A (Indirect Cost Rates) • Fringe Benefit Rates • Coversheet Information • Duke's ID & Assurances • Duke's Cognizant Federal Agencies
Forms • Duke Forms • Proposal Preparation: • Checklist for Proposal Preparation • Cost Sharing Form • Coversheet (sample) • Duke Proposal Approval Form • Duke-Specific Federal Cover Sheets ° SF 424 ° SF 1411 • Permission to Serve as a PI (sample) • Request for Pre-award Spending (sample) • Request for WBS Element in Advance of an Award (sample)
• Post-award Administration: • Cost Exception Admin Salary • Cost Exception Other Cost • Independent Contractor Checklist • Miscellaneous Fund Code Request • Outside Services Agreement • Request for Pre-award Spending (sample) • Request for Rebudgeting of Grant Funds
• Compliance Administration: • Conflict of Interest Disclosure • IRB: Non-Medical
Classified Research
Conflict of Commitment
Conflict of Interest
Data Retention and Access
Hazardous Materials
Institutional Animal Care & Use Committee
Institutional Biosafety Committee
Intellectual Property Rights
Inventions, Patents, and Technology Transfer
Misconduct in Research
Principal Investigator Status
Radiation Safety
Research Costing Compliance
University-Industry Guidelines
Use of Human Subjects in Research in Medical Research
Use of Human Subjects in Non-Medical Research
Use of Recombinant DNA and Biohazards in Research
Who We Are and the Roles We Play • Principal Investigators • Research Administrators • Chair’s Office • Office of Research Support • Office of Sponsored Programs • Office of Science and Technology • Dean’s Office • Internal Audit • Compliance Office
Find It • Funding Search Tools • Funding Announcements • Student Funding • Sponsors • Publications and Resources • Proposal Writing Guides
Ask For It • Preparing a Proposal • Step-by-Step – A Checklist Form • Who Can be a Principal Investigator • Sponsor Forms and Guidelines • Coversheet Information • Preparing the Budget • Certifications and Representations • Case Studies
Jumping through the Hoops at Duke • Duke Proposal Approval Form • Department & School Approval • Duke Clearances • ORS Review & Approval
Sending It Off • Supplementary Docs • Copies to ORS
Revisions and Negotiations • Revising the Budget • Negotiating the Contract • Negotiating and Revisions • Spending Before an Award Starts
Spend It • The Award Process in Brief • Types of Awards • Award Terms and Conditions • Prepare a request for pre-award spending • Award Management and Changes
Contacts & Services
Funding Search Tools Databases Email Alert Services Funding Search Tutor ORS Funding Library
Funding Announcements Duke Funding Alert Newsletter Duke Internal Funding Grant Deadlines Newsletter Institutionally Limited Opportunities
Student Funding Undergraduate Graduate/Professional Postdoctoral
Sponsors Federal Agencies Foundations/Corporations North Carolina Agencies
Publications & Resources Overview Documents & Websites
Proposal Writing Guides
Proposal Library
Databases COS IRIS Foundation Directory
Email Alert Services Duke Funding Alert COS Alert Service IRIS Alert Service Grants.gov FedBizOpps MyNSF NIH Guide Foundation Center
Funding Search Tutor
Funding Resource Center
Funding Alert Newsletter • Funding Alert on Funding Opportunities website • Funding Alert Archives
Duke Internal Funding
Grant Deadlines • Grant Deadlines on Funding Opportunities website • Grant Deadlines Archives
Institutionally Limited Opportunities
Graduate/Professional Fellowships • Multidisciplinary • Humanities & Social Sciences • Other Sciences • International Opportunities • Duke Opportunities
Postdoctoral Fellowships • Multidisciplinary • Humanities & Social Sciences • Other Sciences • International Opportunities Undergraduate International Students Other Resources • Graduate Funding Timeline • Funding Tips for Postdocs • Policies You Need to Know
Federal Agencies Grants.gov Agriculture, Dept. of Centers for Disease Control Defense, Dept. of • ARO • AFOSR • DARPA • ONR • Other DOD Agencies Education, Dept. of Energy, Dept. of Environmental Protection Agency Federal Laboratories Homeland Security, Dept. of National Aeronautics and Space Administration National Endowment for the Arts National Endowment for the Humanities National Institutes of Health National Oceanic and Atmospheric Administration National Science Foundation US Geological Survey Other Federal Agencies
Foundations/Corporations
North Carolina Agencies
Overview
Documents & Websites • Grants.gov • NIH Guide to Grants & Contracts • NSF E-Bulletin • Federal Register • FedBizOpps • Foundation Center's RFP Bulletin • GrantsNet • FundSource • Oak Ridge Institute for Science Education • Society for Research Administrators • National Council of University Research Administrators
Preparing a Proposal Types of Proposals Step by Step - a Checklist Form SPS F&A and Fringe Benefit Rates Sponsor Forms & Guidelines Who Can Be a PI? Coversheet Information Preparing the Budget Certifications & Representations Preparing Electronic Proposals Proposal Writing Guides
Jumping Through the Hoops at Duke Duke Approval Form Department & School Approval Duke Clearances ORS Review & Approval
Sending It Off Supplementary Duke Materials Mailing Electronic Submissions Copies to ORS Completing SPS
Revisions & Negotiations Checking Proposal Status Revising the Budget for the Sponsor Negotiating the Contract Spending before the Award Starts
Workshops & Training Research Administration SPS NSF Fastlane
Types of Proposals
Step by Step - A Checklist Form
SPS
F&A and Fringe Benefit Rates
Sponsor Forms & Guidelines
Who Can Be a PI? • Policy • Securing PI Status • Outside Collaborators & PI Status • Sample Request Letter
Coversheet Information • Duke's ID & Assurances • Filling out the Forms 1411 & 424 • Duke's Cognizant Federal Agencies • Making Your Own Coversheet • Who Signs for Duke?
Preparing the Budget • Definitions • NIH Modular Budgets • Lump Sum Salary Budgets • Direct Costs ° Salaries ° Fringe Benefits ° Equipment ° Travel ° Consultants ° Supplies & Materials ° Participant Costs ° Subawards ° Other • F&A Costs ° Duke Rates ° Sponsor Rates ° Doing the Math ° Equipment Fabrication ° Rate Changes • Direct or F&A Costs? ° Local Telephone ° Administrative Salaries ° General Purpose Equipment • Cost Sharing & Matching ° University Policy ° Types of Cost Sharing ° Commitments ° Filling Out the Form • Budget Justification ° Regular ° Modular
Certifications & Representations
Preparing Electronic Proposals
The Duke Approval Form
Department & School Approval
Duke Clearances • Animals & Human Subjects in Research • Corporate & Foundation Proposals • International Programs • Hazardous Materials • Duke Forest • Residential Programs • Conflict of Interest • Recombinant DNA
ORS Review & Approval • When We Need It • What We Need • Who Signs for Duke? • SPS & Electronic Review • Certifications & Representations
Supplementary Duke Materials
Mailing
Electronic Submissions • NSF FastLane • DOE • NASA • DOD
Copies to ORS
Completing SPS
Checking Proposal Status
Revising the Budget for the Sponsor
Negotiating the Contract
Spending before an Award Starts • Federal Preaward • Non-federal Preaward • Sample Request Letter
The Award Process in Brief Step by Step Types of Awards
Award Terms and Conditions Terms & Conditions in Brief Agency Rules & Regulations
WBS Elements (Fund Codes) 30X - 38X Awards 39X Miscellaneous
Management & Changes Managing an Award Changing an Award
Award Transfers & Closeout Transfers Closeout
Step by Step
Types of Awards • Federal • Non-federal
30X - 38X Awards
39X Miscellaneous • Request Form
Award Transfers • PI Coming to Duke • PI Leaving Duke • Equipment
Award Closeout • Closeout Requirements • Closeout Responsibilities
Managing an Award Consultants Local Phone Program Income Foreign Travel
Changing an Award No-Cost Extension Rebudget Request Equipment Not in Budget Carryover Rebudget Form
IRB Meeting Schedule
Forms • Undergraduate Student Research and Student Research Abroad • Request for Protocol Approval: Secondary Analysis of Data • Request for Screening for an Exemption • Request for Protocol Approval: Expedited • Request for Protocol Approval: Full Review • Request to Amend a Protocol • Request to Renew a Protocol Approval Notification
The Fundamentals Research Subject to Review Investigator Certification Investigator Responsibilities Investigator Rights The IRB
Types of Review Overview Screening for Exemption Expedited Review Full Review
Review Criteria Risk/Benefit Analysis Privacy and Confidentiality Subject Selection Informed Consent Debriefing Consistency with Federal Awards
Vulnerable Populations Children Prisoners
Managing a Project Amending a Protocol Continuing Review Reporting Problems Closing a Protocol Data Retention
Regulations and Policies Duke’s Assurance Federal Regulations Ethical Principles (The Belmont Report) Duke Policies IRB Policies
Undergraduate Student Research and Student Research Abroad
Request for Protocol Approval: Secondary Analysis of Data
Request for Screening for an Exemption
Request for Protocol Approval: Expedited
Request for Protocol Approval: Full Review
Request to Amend a Protocol
Request to Renew a Protocol
Payment Verification Form
Research Subject to Review Defining Research with Human Subjects Collaborative Research International Research Student Research Investigator Certification Initial Certification Continuing Education Current Workshop Schedule NIH Education Requirement Investigator Responsibilities Investigator Rights The IRB Membership Authorities Institutional Review Notifying Sponsors of Approval
Screening for Exemption What Does “Exempt” Mean? Eligibility Criteria Securing an Exemption Certification Requirements Form Expedited Review Eligibility Criteria Securing Expedited Review Form Full Review When It's Required Review Procedures Form
Risk/Benefit Analysis Defining Risk Managing Risk Benefits Privacy and Confidentiality Definitions Protecting Privacy Ensuring Confidentiality Certificates of Confidentiality Points to Consider Subject Selection Justice Vulnerable Subjects Points to Consider Informed Consent Basic Components Full Disclosure • Elements of Consent • Exculpatory Language • Recruitment • Waivers of the Elements Comprehension • Language Issues • Format Choice Recruitment • Strategies • Posting Flyers at DUMC Documentation of Consent • Methods • Waivers of Documentation Debriefing
Consistency with Federal Awards
Children
Prisoners
Amending a Protocol When to Amend Classification of Changes Type of Review Form
Continuing Review Frequency Expedited or Full Review Content of the Review Timing of Request Failure to Renew Form Reporting Problems Unanticipated Risks Errors
Closing a Protocol
Data Retention
Duke’s Assurance
Federal Regulations
Ethical Principles (The Belmont Report)
Duke Policies
IRB Policies
Contacts
Services to Researchers
Related Offices Medical Research
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