Scenario One
A PI in your department is submitting a proposal to X, Inc. and it “has
to go out today.” The PI knows that ORS will have to sign off on
it, so she’s prepared a budget and brought it to you. A quick glance
reveals two things: no F&A Costs and a subcontract to UNC at Chapel
Hill. What institutional issues will need to be addressed and what can
you do to help the PI submit the proposal?
Scenario Two
Next month, a post doc in your department plans to submit a research proposal
to the National Science Foundation. What institutional issues will need
to be addressed and what can you do to help the post doc submit the proposal?
Scenario One
Professor Y returns from a trip where he combined a family vacation with
a attendance at a profession conference. Since he’s been away for
seven days and the spring semester starts tomorrow, he’s in a hurry
and simply gives you a shoe box full of receipts and asks you to charge
it to his National Science Foundation grant. Among the items in the box
you find meal receipts and a hotel bill for all seven days, three ski
lift tickets, a conference registration fee, and three airline tickets.
The conference travel is an allowable expense on his grant. How do you
proceed?
Scenario Two
Professor X has been carefully minding her money on a grant approaching
its end date. Her reasoning is as follows: if the project does not receive
further funding, she will use the balance of funds to extend the project
through a no-cost extension. Two months before the project’s end
date, she received word that the project would be funded for two more
years. The only catch is that the funds not expended by the end date must
be returned to the funding agency (no carry-over of funds is allowed).
Professor X arrives in your office in a panic. She wants to spend out
and suggests the following options:
Go on a MASSIVE spending spree and stock the lab with chemicals and disposable
plasticware to last a good long while.
Purchase a new piece of equipment. A jumbo x-ray slicer for her lab.
Make a deal with another professor whereby your Professor X would pay
the salary of the other professor’s lab technician for a certain
period of time with the expectation of payback to occur later.
What do you advise?
Scenario Three
A principal investigator buys a desk top computer with grant funds and
takes it home. His assumption is that the computer is his. He then purchases
an upgrade, also from grant funds, to replace the one he took home. You
are responsible for keeping an accurate inventory of grant purchased equipment.
Scenario Four
You have a faculty member in your department who wants to manage his grant
money (federal, state, and industry) by theoretically throwing it all
in one pot and just paying the bills. Although each award has its own
fund code, he considers them all “his” money and he can use
it to support his work. What do you say to him when you understand his
plan.
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