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Home > Policies for the Responsible Conduct of Research > Cost-Sharing Policy
Cost-Sharing Policy
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It is University policy to cost-share only when it is demonstrably in its best interest to do so. Because of this policy, the University will not generally commit resources to a project unless required to do so by the sponsor. Cost-sharing can take a variety of forms: e.g., reduced F&A* cost recovery rates (see above), commitments of faculty effort, or the use of University funds for additional project support. Please note, however, that F&A* costs can only be included as a cost-share on a proposal to a federal sponsor under the following circumstances:
The agency is a member of the Federal Demonstration Partnership (refer to the online list of current members), or
You receive prior, written approval from the agency in question.
Also, as noted above, deviations from the sponsor’s official F&A* rate require prior administrative review and approval.
The following criteria should be borne in mind:
Any decision to cost-share should reflect the University’s overall priorities within the functions of research and education.
Requests for cost-sharing must be made - and the commitments must be documented - at the time of proposal submission.
Cost-sharing is not a method of covering unexpected project expenses, or of accommodating cuts in a proposal’s budget.
Retroactive cost-sharing is generally not considered to be in the best interest of the University.
A detailed discussion of cost-sharing policies and procedures may be found in Duke’s General Accounting Procedures, GAP No. 200-140.
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